Configure Email Account in Outlook 2007

Setting up an email account in Outlook 2007

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1. Start Outlook.

 

2. On the Tools menu, click Account Settings.

   

 

3. On the Email tab, click New.

   

 

4. In the Add New Email Account dialog box, click Microsoft Exchange, POP3, IMAP, or HTTP, and then click Next.

   

5. Select the option in the bottom left corner to Manually configure server settings or additional server settings. Click Next.

   

6. Click Next, fill in the account information, using the following details:

   It is not recommended to leave a copy of messages on server with POP3. Instead please configure your account as an IMAP.

   

You will find the information for your email account that you created in cPanel under Set Up Mail Client for your email address:

This will display the settings to enter into the POP and IMAP Account Settings Window:

• User Information
  • Your Name: This is the name you want to use for yourself
  • Email Address: This is the email address that you created in cPanel. It is in a format like user@owhexample.com
• Server Information
  • Account Type:
    • POP3 (select POP3 if you want to download email to your computer, select IMAP if you want to keep emails on the server and want to access it from other computers.
    • IMAP will use more disk space and it will keep growing as more emails are stored on the server).

   

  Note Re ACCOUNT TYPE

  • If you are a user with a single device, POP3 is suitable protocol. If you need to keep a copy of mail on the server so you can access via Webmail you can check the appropriate box Leave a Copy of Messages on Server in your Mail Client.
    It is not recommended to Leave a Copy of Messages on Server with POP3 for use with multiple devices. Instead please configure your account as an IMAP
  • Users who download mail to several devices we recommend IMAP for all devices.

  You can search “how to change my POP accounts to IMAP: to learn how best to make a change for your particular situation.

   

  • Incoming mail server:  mail.domainname.com
    you can find this in your cPanel under Configure Email Accountscreen.
  • Outgoing mail server (SMTP):  mail.domainname.com
    same as incoming mail server above from Configure Email Account screen in cPanel
• Logon Information
  • User Name: Your email address again in the format of user@owhexample.com
  • Password: Your email password
    Password Security

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    A note about passwords

    
    When it comes to passwords, they can only protect your website when they are strong. This means that passwords must adhere to the following criteria.
    
    1. Use twelve digit alpha-numeric combinations- something like: JK,y=y u%TyG3 or similar non-words. Absolutely NEVER use the above “example” password. Update your password in all “Applications” includes and is not limited to:
    - Cpanel
    - email accounts
    - any CMS applications you are using like WordPress, Joomla or Soholaunch etc
    - Your sub-user accounts in any CMS you have installed and who have password access should also be updated.
    2. Have a different and unique password for each application as when hackers can crack one –all other logins with same or even similar passwords will be vulnerable
    3. For security everyone is reminded to be careful about who they share their passwords with and how they share the passwords. Using a password in email is NOT at all recommended. Whenever sending a password via email, consider transmitting it as an image instead of via text.
    4. Regularly Changed. By periodically updating your passwords, you lessen the chance that a leaked password can be used to gain access to your website.

7. Click More Settings. In the General tab, enter your name and a reply email address. Usually, this is the same as your email address.

• Click the Outgoing Server tab. If you are using this service’s server for sending email, select the option: My outgoing server (SMTP) requires authentication.

8. Click the Advanced tab. Verify that the port numbers are set to 995 and 465. In all cases the server requires an encrypted connection, SSL checkbox should be ON and from drop down choose SSL. If you are setting up an IMAP account please use the Incoming Port 993

It is not recommended to leave a copy of messages on server with POP3. Instead please configure your account as an IMAP.

9. Click OK and then click Finish.

10. Test the new email account to verify that you can send and receive mail, by clicking Send/Receive.

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